Good
vendor performance analysis is another critical operating facet that
a successful distributor must establish as part of their normal business
practices. Vendor management is much more than creating purchase orders
and writing checks. It involves negotiating cost contracts, tracking
rebates, price updates, tracking direct shipments, tracking landed cost,
tracking vendor returns, negotiating terms, analyzing vendor deliveries
for timeliness, hits, misses, damaged goods and more. Poor vendor performance
can affect the service level provided to customers and ultimately your
bottom line.
Vendors marked as item suppliers will have full PO-AP reconciliation
with purchase price and quantity variances tracking.
All address boxes offer 50 character names with unlimited address
capabilities, which will accommodate foreign-based supplier name
and address requirements.
Viewing document totals by period is one of many ways to view
and analyze vendor activity.
Vendor purchases and service levels may also be viewed by period.
Purchases give a concise record of activity levels while service
levels will help analyze the overall delivery performance for
vendors. This information when combined with the vendor performance
analysis provides a powerful tool to help you negotiate future
contracts with your vendors.
Several types of purchasing rebate methods are available to accommodate
various purchasing requirements. You can set-up rebates so they
receive a guaranteed margin, recognize the rebate on either the
purchase or sale of an item, or use Accumulated Purchase Credits
(APC) that can be applied on future purchase orders. APC allows
a distributor to supply goods from stock where the warehouse items
unit cost is greater than the vendor contract amount. The difference
between the two is captured as the rebate amount and claimed when
replacement goods are ordered - a very common but difficult scenario
to handle.
Major customer accounts often require special pricing that require
vendor participation. Enspire accommodates this by allowing rebates
to be specific to customers down to the Ship To level.
Vendors have many ways of creating rebates that are often difficult
to administer. Enspire offers rebates to be defined by item, product
group or family for maximum flexibility.
Vendor specific Purchasing Targets can be established to allow
you to maximize incentives such as; free freight, buying at an
optimum discount level, or eliminating surcharges by always meeting
minimum order targets. If target levels are not meet notification
occurs during the purchasing cycle so you can always make the
process as cost effective as possible.
Vendors have four methods to base targets by weight, volume,
units, or amounts.
Invoice matching allows vendor invoices to be matched with PO
lines that have been received. This process allows detailed tracking
of all variances, adjustments and unmatched distributions for
management analysis.
Foreign currency vendor funds type will be shown in both US and
the vendors native currency to aid operator input.
The operator always knows how much of the invoice has been distributed
and what is left to help them in the matching process.
The vendor's item number will print to assist operator ease of
use. Any cost and quantity variances can be entered on a line-by-line
basis creating a sound accounting audit trail.
A vendor invoice can be split into multiple payments creating
multiple due dates for one invoice. Aging will be based upon the
due date of each payment split for sound accounting cash flow
control.
The accounting process is made easier with the ability to maintain
multiple bank accounts for the disbursal of funds, which can be
chosen at the time of invoice payment selection. These checks
will then be posted to the Bank Account Management system for
the selected account.
Comprehensive detailed vendor history is available to help the
payment decision-making process.
A simplified user interface allows the users to simply scroll
down the screen and check which invoices they want to pay.
Good
vendor performance analysis is another critical operating facet that
a successful distributor must establish as part of their normal business
practices. Vendor management is much more than creating purchase orders
and writing checks. It involves negotiating cost contracts, tracking
rebates, price updates, tracking direct shipments, tracking landed cost,
tracking vendor returns, negotiating terms, analyzing vendor deliveries
for timeliness, hits, misses, damaged goods and more. Poor vendor performance
can affect the service level provided to customers and ultimately your
bottom line. )
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